Details About the Delivery Note Invoice That Saves You Time and Cost
If you are a new business and have started selling your first products, one of the concepts that will immediately enter your life is the delivery note invoice phrase. So what is a delivery note invoice? Basically, a delivery note invoice is a document that combines the delivery note and the sales invoice. If you are wondering what this means, let’s explain it right away.
Usually, two separate documents must be prepared for the sale and delivery of a product. The first of these is called the sales invoice, and the second is called the delivery note. However, thanks to the delivery note invoice, instead of preparing them separately, it is possible to combine them in a single document, saving time and cost, and preventing possible confusion.
How to Prepare a Delivery Note Invoice? – Information on the Delivery Note Invoice
When preparing a delivery note invoice, it should not be overlooked that there are minor differences between the sales invoice and the delivery note. The first of these is that you need to get 3 copies of the delivery note invoice, not 2. Because, just like in sales invoices, in addition to the 2 copies used for inspection and auditing, there should also be a 3rd copy that must be in the vehicle in which the delivery will be made.
Apart from this, we can list the information that should be included on the delivery note invoice as follows:
- Name of the person who issues the delivery note invoice, business address, commercial title, tax office and account number,
- Name of the recipient, commercial title, address, tax number and tax office if any,
- Sequence and serial numbers of the invoice,
- A statement indicating that the invoice is a delivery note invoice,
- Time and date the invoice was issued,
- Quantity, type and amount of the goods and services,
- VAT rate and amount,
- Date of shipment,
- Person and place to which the goods are sent,
- Signature of the person who issues the invoice,
- Ministry of Finance stamp or notary approval,
- Information regarding the printing place of the invoice.
You can check the bottom of our article for a sample delivery note invoice.
Can a Delivery Note Invoice Replace an Invoice? – What is the Use of a Delivery Note Invoice?
While answering the question of what is the use of a delivery note invoice, we mentioned that it brings together the delivery note and the sales invoice. Therefore, the information on the delivery note invoice includes all the information that should be on the invoice. This means that a delivery note invoice can be used instead of an invoice.
In addition, e-invoices are also accepted as a delivery note invoice if the date, hour and minute are specified on the invoice and the printout is taken. However, for this, the printout must definitely include the phrase “replaces the delivery note”.
What is the Difference Between a Delivery Note and a Delivery Note Invoice?
While answering the question of what a delivery note invoice is, we said that it is a document that combines a delivery note and a sales invoice. Therefore, a delivery note is only a document related to the transportation of the product. If you are going to deliver the product you sell to your customer through a cargo company, you issue a delivery note for this. Therefore, a delivery note invoice can be used instead of an invoice, but the same does not apply to a delivery note.
Similarly, e-delivery note can sometimes be confused with a delivery note invoice. However, an e-delivery note is not a delivery note invoice, but a digital version of a delivery note. The e-waybill transmitted electronically, just like the waybill, is prepared for the transportation of the product sold, therefore, unlike the waybill invoice, it does not include the sales invoice information.
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You can take a look at the image below for a sample invoice with a delivery note:
